How to use SharePoint for team collaboration

Keeping your team organised and informed can be a challenge, especially when information and resources are scattered across multiple platforms. 

This is where SharePoint, a core part of the Microsoft 365 suite, comes in. 

By creating curated spaces using SharePoint, you can provide your team with one central location to access everything they need to work efficiently, stay connected, and keep up to date. 

Why your business needs curated spaces on SharePoint

Centralised information at your fingertips

Imagine having all your team’s essential resources—documents, links, and updates—available in one easily accessible location. 

With SharePoint, you can create a digital hub where your team can find everything they need to work effectively, without wasting time hunting for information.

With a centralised SharePoint site, your team spends less time searching for files or updates and more time focusing on their work. This streamlined approach to collaboration reduces bottlenecks and improves overall productivity.

Enhanced team communication and connection

SharePoint isn’t only about having a central place to store files—it’s also a powerful tool for keeping your team informed and engaged. You can use it to post news, updates and announcements, so everyone is aware of important deadlines, events, or changes.

Curated spaces on SharePoint build a sense of connection and alignment. When employees have easy access to information and updates, they feel more informed and valued, which boosts engagement and morale.

What SharePoint can do for your team

Seamless integration with Microsoft Teams

SharePoint works hand in hand with Microsoft Teams, providing an integrated solution for team collaboration. Underlined text links to 

Every Teams channel automatically includes a SharePoint site, making it easy to access shared files and resources directly from within Teams.

This integration helps your team collaborate efficiently, with all their tools and information connected in one ecosystem – reducing silos and ensuring your team is always working from the same playbook.

A central repository for documents and files

SharePoint acts as a secure, shared storage space for all team-related documents. It ensures everyone has access to the latest versions of files, reducing duplication and confusion. 

Features like real-time co-authoring and version history mean your team can work on the same document simultaneously, without worrying about overwriting changes or losing track of updates.

Tools for internal communication and collaboration

Beyond file storage, SharePoint allows you to create customised pages for team updates, task tracking, and event management.

You can add web parts to your site to display calendars, links to external resources, or even a feed of recent news posts.

These tools help you create a workspace that’s tailored to your team’s needs, keeping everyone informed and aligned.

How to create curated spaces with SharePoint

Step 1: Define your team’s needs

Start by identifying what your team needs from a SharePoint site. 

Do they need a place to store project files, a hub for team updates, or links to key tools? Gather input from team members to ensure your site meets their requirements.

Understanding your team’s priorities will help you design a SharePoint site that adds real value.

Step 2: Design a SharePoint site that works

Use SharePoint templates to create a customised site quickly. Organise files into folders, create pages for announcements or resources, and add web parts like calendars or task lists. 

Focus on simplicity and clarity—your SharePoint site should be intuitive and easy for everyone to navigate.

Step 3: Keep your SharePoint site engaging and useful

A SharePoint site isn’t a “set it and forget it” tool. 

Regular updates are key to keeping it relevant and engaging. Post news articles, update task lists, and refresh links to ensure your team always has access to the latest information.

Assign someone to manage the site and maintain its content, so it remains a valuable resource for your team.

How we can help you make the most of SharePoint for your team

At IT Squad, we specialise in all aspects of Microsoft 365. And that includes helping businesses set up and optimise SharePoint sites tailored to their needs. 

Whether you need a central hub for documents, a platform for internal communication, or a workspace for team collaboration, we can help you get started.

Our support doesn’t stop at setup. We provide ongoing guidance to ensure your SharePoint site evolves with your team’s needs, helping you maximise the benefits of **Microsoft 365tools.

Book a call today to learn how we can help you set up a SharePoint site that works for your business. 

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