How Microsoft To Do can simplify task management for your team

Managing tasks, deadlines, and to-do lists can be a challenge—especially when juggling multiple projects or working with a team. Without the right tools, it’s easy to feel overwhelmed or disorganised. 

Enter Microsoft To Do, a powerful yet simple task management app included with your Microsoft 365 subscription.   

Designed to help you organise, prioritise, and collaborate, it’s the perfect solution for businesses looking to work smarter and grow. 

What is Microsoft To Do?  

A simple and powerful task management app, Microsoft To Do allows you to:  

• Create and organise tasks into custom lists. 

• Set reminders and deadlines to stay on track. 

• Prioritise tasks with features like starred items and categories. 

And, it’s accessible on all your devices. 

To Do syncs across all your devices, whether you’re using a PC, Mac, tablet, or smartphone. This means you can manage your tasks wherever you are, with updates reflected in real-time. 

Why Microsoft To Do is the ultimate productivity tool 

To Do gives you seamless integration with Microsoft 365 apps 

One of To Do’s standout features is its ability to integrate with other Microsoft 365 tools, such as: 

• Outlook: Add flagged emails or calendar events directly to your to-do list. 

• Planner: Bring tasks from Planner into To Do for personal tracking. 

• OneNote: Convert notes into actionable tasks within To Do. 

• Teams: Collaborate and manage tasks within Teams channels. 

This integration allows you to bring all your tasks into one place, reducing the need to switch between apps and improving productivity.  

Collaborative task management 

Microsoft To Do makes it easy to share task lists with your team, assign tasks, and track progress in one centralised app.  

This feature makes it especially useful for small teams or hybrid work environments.  

Customisation for your workflow 

Organise your tasks with customisable lists, colour coding, and categories.   

Whether you’re managing projects, planning events, or tracking personal goals, To Do adapts to suit your needs. 

Don’t miss this Microsoft To Do feature …   

A hidden gem in Microsoft To Do is its Smart Lists, which automatically organise your tasks based on their status or priority.  

These include: 

• My Day: A daily reset feature that lets you choose tasks to focus on, helping you plan and prioritise each day. 

• Important: Gathers all your starred tasks into one place, so you can easily see your top priorities. 

• Planned: Displays tasks with due dates, ensuring you never miss a deadline. 

• Assigned to Me: Highlights tasks assigned to you from shared lists, keeping team projects organised. 

Smart Lists work in the background, saving you time and effort by automatically categorising your tasks. It’s like having a personal assistant for your to-do list! 

How Microsoft To Do keeps your data secure 

Because To Do is part of Microsoft 365, all your data stays securely within your organisation’s Microsoft tenant. This ensures enterprise-grade security and compliance, reducing the risks associated with third-party task management apps. 

Why does this matter? 

Keeping your task management within the Microsoft ecosystem means better control over your data, seamless IT management, and peace of mind when handling sensitive information. 

How Microsoft To Do compares to other productivity apps 

If you’re not using To Do, you might be relying on other task management tools like:  

• Wunderlist: While it was popular, To Do has taken over its features and enhanced them within the Microsoft 365 suite. 

• Todoist: A paid app with a similar interface, but without the integration benefits and security of To Do. 

• Asana: A robust project management tool, but often too complex and expensive for smaller teams looking for a simple solution. 

With To Do included in your Microsoft 365 subscription, you get cost-effective task management without sacrificing features or security. 

How does using Microsoft To Do benefit my business?  

1. Improved organisation and productivity. To Do helps you prioritise tasks, meet deadlines, and track progress, keeping your team focused and efficient. 
2. Enhanced teamwork and collaboration. Shared task lists and the ability to assign tasks make it easy for teams to stay aligned and productive, even in hybrid or remote settings. 
3. Cost savings. Unlike third-party apps, To Do is included in your Microsoft 365 subscription, giving you advanced task management without additional costs. 

How we can help you make the most of Microsoft To Do 

At IT Squad, we specialise in helping businesses use technology to work smarter and grow.  

We can help you: 

• Set up Microsoft To Do and integrate it with your existing Microsoft 365 tools. 

• Train your team to use To Do effectively for task management and collaboration. 

• Provide ongoing support to ensure you maximise its benefits. 

Ready to streamline your workflows? Book a call today to learn how we can help you make the most of your Microsoft 365 subscription.  

Don’t forget to subscribe to our newsletter below for more tips on making the most of Microsoft 365 to grow your business.